One layer for every step a case takes
From the purchase order to the invoice. Everything reads from QuickBooks and your customs broker. Lucian never becomes a second place data has to live.
Trace any case from manufacturer to invoice
Every PO starts in QuickBooks. Lucian follows it through shipping, customs clearance, warehouse receipt, and if it moves between warehouses, every transfer, right up to how it was finally billed, disposed, or left on hand.
- See the full chain of custody for one lot in one search
- Every source document attached at the step it belongs to
- 3-way split: billed, disposed, or on hand, down to the case
Every container's status, without logging into your broker
Cleared, held, in transit, or overdue. One status system used identically everywhere, so anyone on the team can tell what's happening at a glance. An FDA hold is a first-class state, not a footnote in an email thread.
- FDA holds tracked as a first-class status, not a footnote
- Every shipping document kept exactly as filed, never merged
- Ops, finance, and QA see the same status language
Received into inventory
Flagged, sealed and untouched
Booked, on the water
Invoiced to a customer
Know what's on hand, everywhere
On-hand, committed, and available inventory by warehouse, including multi-product containers and the rare warehouse-to-warehouse transfer, which stays on the record instead of disappearing into a manual adjustment.
- Multi-warehouse tracking, built in from day one
- Transfers between sites stay traceable, not just logged
True per-warehouse cost, not blended averages
QuickBooks shows average cost. Lucian shows exactly which layer a sale draws from, because landed cost genuinely differs by warehouse, and that gap can matter more than you'd think when inventory is used as loan collateral.
- Browse warehouse → item → full running cost-layer history
- Landed cost entered once, tracked automatically after that
| Event | Qty | Cost | Value |
|---|---|---|---|
| Received | 1,000 | $3.00 | $3,000 |
| Received | 2,000 | $2.00 | $7,000 |
| Sold (FIFO) | −1,500 | - | −$4,000 |
| Remaining | 1,500 | $2.00 | $3,000 |
Built around how your team already operates
Lucian is for food importers running QuickBooks Desktop Enterprise: juice, cheese, olive oil, frozen seafood, not a $2B manufacturer replacing SAP.
Operations
See every container, case, and warehouse in one place. Know what's late, what's held, and what's ready to ship, before anyone has to ask.
Finance
True FIFO cost layers, tracked per warehouse: the numbers a lender actually wants to see, computed and shown, never re-entered.
Compliance & QA
Answer an FDA hold or a surprise inspection with one search. Every document, every customer, every quantity, already connected.
What it takes to go live
Start simple, then grow
A new system will not replicate every workaround built up over twenty years, and it shouldn't try. We launch with the features that answer your most important questions: universal search and lot tracing. Dashboards, cost layers, and alerts follow once the foundation is solid. Companies that go live with a focused first phase succeed; companies that wait for perfection stall.
We reconcile your history before go-live
Old data is the number one reason implementations run into trouble. We pull your historical transactions early, match what shipped against what's actually on hand, and flag any variance as a documented exception instead of burying it. You start with numbers you can defend.